Research shows that employees spend about 31 hours per month in unproductive meetings. While there are plenty of ways to improve your team meetings, many managers are switching to a Daily Huddle to help their teams be more productive.
Why the Daily Huddle Works
Traditional meetings can seem like they're taking forever. Someone goes off on a tangent, and your team members feel like they're wasting their time.
You want your team to feel engaged, motivated, and productive.
To combat the inefficiency and time-suck of traditional meetings, many organizations are switching to the Daily Huddle. They prefer the Daily Huddle because huddles are less time-consuming, better structured, and more efficient than traditional meetings.
What is the Daily Huddle?
The Daily Huddle, also known as the daily standup meeting, is a brief meeting among a specific team or department. Check out the video below for a complete breakdown of how the Daily Huddle works.
During the huddle, each team member communicates 5 main points to the entire group.
1. What’s Up—any news from the day relevant to the entire team Ex: a meeting with an important client
2. Top Tasks—report on how far the team has gotten, or the rate of completion, for 3 top tasks
3. Quarterly Individual Priority KPIs—each person’s progress on their stated Key Performance Indicators (metrics related to specific goals)
4. Stucks—any issues preventing your team members from moving forward
5. Top Priority—the most crucial task each person is committed to accomplish that day
Why Execs Prefer the Daily Huddle
Most meetings in the U.S. take between 30 and 60 minutes. They're long. In contrast, the Daily Huddle should take 15 minutes or less. Any longer than that, and you're not doing it right.
Most teams perform their huddles while standing up, with each team member standing in a circle, to keep their huddles short and to the point.
Many execs are choosing the Daily Huddle model because it helps them get a quick look at each team member's activities without feeling like they’re micromanaging. When 15% of an organization’s collective time is often spent on meetings, you need to reduce meeting length as much as possible.
Another benefit of the Daily Huddle is the specific structure that helps keep everyone on track and avoid going off on tangents. According to one study, 63% of traditional meetings are conducted without a pre-planned agenda. No wonder people keep getting sidetracked!
Since the huddle has specific action items that need to be addressed, it can prevent employees from sidetracks and lack of focus.
While traditional meetings are meant to be a productive way for employees to share information and collaborate, there are tons of ways that meetings can be inefficient, like not starting on time.
Studies show that executives believe that 67% of meetings don’t accomplish what they set out to do. Issues like multitasking, daydreaming, and complaining also diminish the usefulness of traditional meetings.
While the huddle format can still run into these issues, based on its shorter length alone, huddles improve productivity because they leave more time in the average workday for other activities.
Most companies still employ weekly, monthly, and quarterly meetings to keep track of overall company priorities and maintain cohesion. But for managers who currently struggle with unproductive or time-consuming meetings day-to-day, the Daily Huddle can be a valuable tool to solve your problems. CEOs of all-sized companies have been using huddles to promote productivity and motivate employees.
Check out some examples below of the Daily Huddle in action at different companies:
Snapshot Daily Huddle
the Bradford Group Daily Huddle
When it comes down to it, you’ll need to test out the Daily Huddle in your organization and see how you can improve productivity and stay aligned to your company's goals.
Luckily, you don't have to implement the Daily Huddle on your own. There are plenty of tools and tricks to help managers organize and execute their huddles across their companies.
See how our Align software can help your leadership team manage the Daily Huddles and keep everyone focused.
Don't wait to get your team aligned around your goals. We're offering a FREE TRIAL of our Align software to help organizations better organize their priorities, communicate with team members, manage huddles, and more. Check it out and let us know what you think!